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A competent and computer literate administrator is required to establish and maintain the role of practice manager for a small firm of accountants in Witney, Oxfordshire.
The main duties of the role are the management of a small administrative team and the arrangements for office, computer network and premises administration. Training will be given, and the post is full time (8.30–5.00, but flexible) and commands a salary in the range of £18,000-£25,000 plus bonus if results achieved.
Further requirements of the role will involve you in the following:
* Office Administration – including co ordination of:
- Secretarial arrangements
- Routine mailings
- Reception
- Post and deliveries
- Stationery and office supplies
- Filing and storage of documents
- Team meetings
- Development and documentation of systems
- Refurbishment programme
* Computer network administration
- Resolving routine network and printer problems
- Supporting other team members with expertise on
> Microsoft Office programmes
> Iris accounting software
> Internal accounting software packages
- Organisation of computer files and templates
- Development of new templates
(Training on programmes will be given and expert IT help is available externally)
* Outsourcing arrangements – including co-ordination of:
- Tax return documents, scanning and upload/download
- PAYE – upload/download
- Secretarial outsourcing, upload/download
- Control of documentation
- Workflow management
- Satisfactory turnaround
* Building Maintenance – responsibility for arranging maintenance of:
- Fabric of building – internal and external
- Alarm and CCTV arrangements
- Electricity and other supply arrangements
* Internal Accounts
- Oversight of routine monthly processing, currently using Iris and Sage
- Preparation of monthly management accounts
- Credit control
* Marketing
- Maintenance of database
- email campaigns
- Distribution of newsletter, and other mail shots
- Arranging seminars, business builder forums etc
Overall, the role requires a person that has a can do attitude, who joins in and makes the tea and can act on their own initiative taking responsibility when necessary. To apply, please simply send your CV via the button shown.
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