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The Job:
To take full responsibility for all the logistical and administration arrangements for events assigned to you. The role involves elements of risk management, cost management, organisational, customer service and above all else common sense!
Duties will include, but are not limited to:
Controlling the set up and development of conference administration files.
Maintaining speaker relationships through development updates, acquisition of presentation documents, hotel reservations etc.
Arranging audio-visual equipment and booking event staff.
Monitoring attendance levels and venue capacities.
Processing and invoicing registrations.
Managing and monitoring cost levels.
Ensuring effective liaison with venues on layout requirements, lunch numbers, special needs etc.
Co-ordinating documentation print runs with external suppliers to tight deadlines.
Providing comprehensive ‘on the day’ event information and administration for Infoline staff, speakers and hostesses including laptop presentations, delegate badges etc.
Hitting deadlines for event despatches to London.
Dealing with all post conference administration, wrap-up and archiving.
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